Smokeball

Smokeball is a cloud-based legal practice management platform for small and mid-sized law firms, combining time tracking, billing, document automation, and case management in a single system.

Key Features & Functions:

Archie AI Matter Assistant
An AI tool embedded within Smokeball matters that answers case-related questions, drafts client correspondence, and summarizes matters using data stored in the firm's own environment. It is available as an add-on to certain subscription tiers.

AI-Assisted Intake
Generates and processes custom intake forms using generative AI, including auto-generating forms by matter type and jurisdiction, converting uploaded paper forms into digital versions, and auto-populating forms from client-submitted documents.

AutoTime Automatic Time Tracking
Records attorney and staff time and activity in the background, including time spent in Microsoft Word and Outlook, and generates billable time entries without manual timers or logging.

Legal Billing Software
Supports hourly, fixed-fee, contingency, and LEDES/UTBMS billing formats. Includes batch invoicing, online payment collection, and integration with QuickBooks Online and LawPay for payment processing.

Trust Accounting
Tracks trust and retainer transactions against individual matters, supports three-way reconciliation and fiduciary reporting, and is designed to align with IOLTA requirements.

Document Automation & Legal Forms Library
Provides a library of more than 20,000 automated legal forms covering more than 250 matter types across multiple jurisdictions, along with tools to create and manage firm-specific document templates.

Legal Calendaring
Offers two-way calendar synchronization with Microsoft Outlook, matter-linked events, shared team calendars, and an integration with LawToolBox for rules-based deadline calculation.

Email Management & Integrations
Integrates with Microsoft Outlook to file emails and attachments to the correct matter, provide team-wide visibility into client communications, and support matter-specific search.

Client Portal
A browser-based portal that allows clients to view billing status, exchange documents and messages, complete intake forms, and view shared calendar events, with custom firm branding options.

Legal Workflow Software
Provides preconfigured and customizable workflow templates, task assignment and dependencies, and a Daily Digest summary of tasks and events due each day, accessible by email, desktop, or mobile app.

Electronic Signatures & E-Filing
Integrates with DocuSign for electronic signature collection and with InfoTrack for e-filing, court record searching, and company formation services.

Reporting & Firm Insights
Generates reports on matter and fee-earner profitability, billing performance, lead sources, and firm activity, drawing on data captured through the platform's automatic time tracking.