Optimize Spend brings subscription procurement, cost management, and end-user requests into one system for teams managing information vendor relationships and subscription budgets.

Key features and functions include:

Inventory and License Management
Provides a global overview of the user community, including the systems, licenses, and data access in use, together with associated costs.

Contract Management
Maintains a procurement record of all provider contracts, including prices, expiry and renewal dates, rules, and terms and conditions.

Cost and Expense Allocation
Consolidates costs and expenses into a single view for allocation across users, desks, departments, and offices.

Budgeting
Calculates budgets for upcoming periods and tracks variances against accrued cost and year-to-date budget.

Invoice Processing
Automates invoice entry, reconciliation, approval, and payment through a paperless, rules-based process.

Invoice AI
Extracts, maps, and validates invoice data automatically.

Reporting and Analytics
Presents subscription data through reporting, analytics, and customizable dashboards.

Compliance
Compares usage with contractual terms to support compliance with vendor policies.

Interfacing and Automation
Automates manual processes and transfers data between vendor and corporate systems.

Document Storage
Stores and organizes documents and files relating to contracts, invoices, and vendors.

Order Management
Allows end users to order products and services directly, with requests routed through the system.

Surveys and Self-Certification
Enables end users to confirm that their current inventory meets their requirements and to identify services they no longer need.