Firmfact is a cost and contract management platform for market data procurement, providing one system of record for vendor contracts, invoices, cost allocation, and audit-ready history across vendors and exchanges.
Key features and functions include:
Document Intake
Contracts, invoices, and statements can be forwarded to a document inbox for structured intake, with AI-assisted document reading and human review retained for exceptions.
Invoice Reconciliation
Matches invoice lines to contract records at the line level, flags variances with explanations, and maintains an audit trail of accepted differences.
Contract Management
Tracks contract terms, renewal and notice dates, and licence terms and usage rights, checking agreements against compliance requirements including DORA, with a historical record of changes over time.
Cost Allocation and Budgeting
Allocates costs to users and departments with inherited cost-centre tracking, builds budget forecasts from captured contract terms, and reconciles in-year actuals against budgets, with live recalculation and multi-currency native and consolidated reporting.
Personnel Management (Joiners, Movers, Leavers)
Integrates HR roster and identity feeds to automatically generate inventory actions for personnel changes, with cancellation guidance based on contract analysis.
Exchange Declaration Reporting
Generates venue-specific declaration files using pre-mapped templates, referencing reporting requirements for 14 trading venues, drawing on the same inventory and reporting records used elsewhere in the platform.
Order Management and Front Desk
Routes demand through organizational hierarchy for governance, gates non-compliant orders, and supports self-certification campaign workflows. Available on the Enterprise Plus tier as an early-access feature.
Reporting and Data Access
Provides month-on-month cost visibility, delta reports, budget reconciliation views, and renewal summaries, along with structured data API access, dataset export, and integration through the Model Context Protocol (MCP).
Integrations
Pre-mapped integrations with market data vendor platforms including Bloomberg, LSEG, FactSet, S&P, ICE, and CME, and with HR/ERP systems including SAP, Workday, Oracle, BambooHR, Active Directory, and UKG.
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