DocStyle

Features and Functions of DocStyle include: 

PDF Conversion

DocStyle Convert
A PDF-to-Word conversion tool specifically designed for legal documents. It recognizes and processes elements such as section breaks, headers and footers, numbering, tables of contents, certain footnotes, and removes pleading lines. Text is extracted from the PDF and placed into a new Word document, preserving Word’s functionality and layout. This tool supports the conversion of PDFs such as agreements, pleadings, and contracts into editable Word files, reducing the need for manual cleanup and improving overall productivity.

Insert PDF
Allows individual pages from a PDF to be inserted into a Word document as either clean text or images. Content is positioned at the cursor location with section breaks added as necessary. Pages can be inserted as text to capture specific clauses or sections without converting the entire file, minimizing errors from OCR copy-paste processes. Alternatively, pages can be inserted as images (commonly for exhibits and addendums), converted to PNG format, sized to margins, and inserted with section breaks while maintaining manageable file sizes.

Document Cleanup

Create Clean Document
Designed for repurposing Word documents by copying content into a new file and removing existing styles and numbering. This produces a clean starting point, supporting consistent formatting in new documents.

Quick Cleanup
A tool for applying global formatting changes to an existing document, serving as an intermediary between templates and style application. Options include adjusting fonts, justification, line spacing, section breaks, margins, and converting numbers to text. It also removes unused styles and unnecessary content such as empty paragraphs and hidden paragraph marks. Settings can be saved for use across multiple documents to improve consistency and reduce repetitive tasks.

DocStyle Toolbox
A drop-down list of common cleanup functions, organized into categories such as text tools, header/footer tools, and numbering tools. This enables quick, on-the-spot adjustments to address document issues during time-sensitive work without requiring specialized assistance.

Web Paste
A tool for cleanly pasting content from external sources into Word documents, stripping hidden objects and inconsistent formatting. Web Paste can reapply appropriate Word Styles to maintain document consistency.

Styles & Numbering

Format Wizard
An automated tool for document cleanup and formatting. It consolidates tasks such as creating clean documents, applying global changes, and managing styles into an automated workflow. Cross-references are retained or updated as numbering changes are made.

Automatic Styles
Automates document analysis and styling, identifying and applying numbering schemes and body paragraph styles based on document content or firm style sheets.

Create Outline
Supports applying multi-level numbering schemes either by creating custom outlines or by analyzing document text. Outlines can be saved for future use.

Manage Schemes
Enables application of saved numbering schemes and import of schemes from Word documents or templates. Numbered paragraphs can be grouped for bulk styling, enhancing efficiency and consistency.

Create Table of Contents
Generates a table of contents based on user-defined paragraph groups, simplifying document navigation and preparation.

Contract Review

Cross Referencing
Identifies and organizes typed references and numbered paragraphs, allowing for efficient linking and review. References are categorized to facilitate navigation and correction.

Defined Terms
Provides tools for reviewing and managing defined terms in contracts, supporting consistent capitalization and formatting. Reports or clickable indexes can be generated, and definitions can be toggled between paragraph and table formats.

Advanced Styles

DocInfo
A document analysis tool providing statistics, metadata, formatting information, and content data, supporting assessment of document condition and preparation for further processing.

Style Info
Facilitates review and management of paragraph styles, including renaming and editing styles according to firm guidelines. Modifications update all affected paragraphs automatically.

DocStyle Panes
Enhanced style management interfaces, offering multiple views of styles and paragraphs for effective application of styles in bulk. Panes focus on body text, numbered lists, or bulleted lists, and distinguish between document styles and those sourced from templates.

DocStyle Numbering Pane
Focuses on numbered paragraphs and lists, allowing for organization and application of multi-level numbering schemes.

DocStyle Advanced Numbering Pane
Organizes styles and paragraphs to enable bulk application of styles, grouping paragraphs by formatting and location for efficient processing.

Style Match
An advanced styling tool that organizes paragraphs and styles for bulk formatting. Identifies inconsistencies such as duplicate or out-of-sequence numbering and applies styles from templates or existing documents to ensure consistency throughout.